TEOS Reception: Simplify visitor management
How TEOS Reception helps
Transform your front desk into a smart, self-service experience. TEOS Reception streamlines every step. From visitor check-in and host notifications to employee sign-in and wayfinding, reducing admin, ensuring compliance, and making everyone feel welcome.
Effortless visitor sign-in
Visitors check in quickly and independently via a touchscreen display in the lobby or from their own device, using a QR code invitation sent in advance. No queues, no front desk dependency, and a smooth, professional first impression every time.
Instant host notifications
The moment a visitor checks in, TEOS Reception automatically alerts their host via email, SMS, Slack or Microsoft Teams, so there’s no waiting around, no missed arrivals, and no need for front desk intervention.
Personalized visitor passes
Once checked in, TEOS Reception automatically prints a customised badge complete with the visitor’s name and host details. Integrated cameras capture a photo on the spot, adding a personal touch while ensuring everyone in the building is properly identified.
Simple entry, real-time insight
Employees and visitors can sign in and move around the building effortlessly, using a badge tap, QR scan, or PIN. Beyond convenience, every sign-in feeds real-time occupancy data and automatic desk assignment, keeping your workplace running efficiently without any manual effort.
Multi-tenant support
Managing a shared building with multiple companies? TEOS Reception can be configured to meet the unique branding, GDPR compliance, and workflow requirements of each tenant. All managed centrally under a single license. One platform, complete flexibility.
Your reception, your brand
Make every touchpoint reflect your company identity. TEOS Reception lets you customize the welcome screen, visitor badges, and email templates with your logo, colours, and messaging, with per-location branding options for multi-tenant buildings. So that every interaction feels like a natural extension of your brand.
Secure workflow with Outlook
Meeting hosts can invite guests and share a secure 4-digit PIN directly from Outlook. No extra tools, no separate systems. Visitors arrive prepared, check in independently, and hosts stay in control of who enters the building, all within the tools they already use.
Smart occupancy and safety
Sync employee data directly from Active Directory while tracking real-time building occupancy for efficient reception workflows and accurate capacity management. In an emergency, generate an instant roll-call of everyone on-site to ensure no one is left unaccounted for.
Analyze and export visitor data
The visitor analytics tool gives your reception and facilities teams clear insight into building activity. By identifying peak times and high- or low-traffic areas, you can better allocate staff, optimize resources, and improve the overall workplace experience.
TEOS Wayfinding
Enhance employee and visitor experience with interactive wayfinding maps. TEOS Wayfinding is a dynamic solution to navigate the building, find available rooms, book rooms, and access important information.
No-Code Interactive Mapping
Transform static floor plans into dynamic, interactive guides by simply uploading your own SVG designs. Using pre-built templates, TEOS Wayfinding connects your custom maps with live booking data to provide a real-time view of available desks and rooms. This seamless integration enables helpful turn-by-turn navigation, making it effortless for everyone to find their way without any complex programming.
LIVE room & desk availability
Eliminate the guesswork of finding a workspace with clear, color-coded status indicators at every doorway. By integrating TEOS Book with your interactive floor maps, visitors and staff can identify available rooms, desks, and amenities at a glance. This real-time overlay provides an instant visual of the entire office, helping everyone locate and navigate to the right space.
Smart people & space search
Locating the right person or workspace is effortless with integrated search across your entire floor plan. Instantly find a colleague to collaborate with or secure a quiet zone for deep focus by filtering for specific users, desks, and amenities. By removing the friction of navigating a busy office, TEOS Wayfinding helps teams spend less time searching and more time connecting.
Intuitive pathfinding
Getting where you need to go is as simple as a single tap. TEOS Wayfinding turns complex floor plans into interactive guides, instantly showing you the best route with clear, helpful directions. Whether you’re heading to a meeting or finding a breakout space, the system takes the guesswork out of navigating the office, making even the largest buildings feel familiar.
Instant on-site booking
Finding and securing a workspace is as simple as a single touch. By linking your corporate calendars directly with TEOS Wayfinding, your floor maps become live, interactive tools that highlight available desks and rooms in green. If you see a spot you like, you can claim it instantly right from the screen. No need to open an app or log into a computer.
Multilingual information hub
Keep everyone informed and at ease by sharing more than just a map. With TEOS Wayfinding, you can easily layer in helpful details like live news, local traffic updates, or important security alerts on customizable info pages. To make every visitor feel welcome, the entire experience is available in 12 languages, allowing users to switch to their preferred tongue with a simple tap.
Custom designed maps
High-quality visuals are essential for an intuitive wayfinding experience. If your organization lacks in-house design resources, our experts can transform your architectural layouts into bespoke, high-fidelity digital floor plans. We ensure your interactive maps are both visually stunning and perfectly aligned with your brand aesthetics.
